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Asset designs

Represent your physical assets​

This is what you're here for! You have assets and you need to manage them. Alloy provides a range of tools to monitor and maintain all types of assets across different service areas.

To get started, you need to represent your assets in Alloy:

  1. Create a design for each type of asset that you manage.

  2. On each asset design, add attributes for the data points you want to record about that asset type. This may include implementing one or more interfaces to inherit their attributes alongside the ones on the design.

  3. Create items of asset designs to represent actual assets.

Note

Once your assets are in Alloy, you can use activities to plan and perform their maintenance, and generate reports to capture snapshots of asset data.

Create an asset design​

To create a design that represents a type of asset:

  1. On the start screen, select Create design. If you already have one open, select + Create design in the top-right corner instead.

  2. Choose the Asset design type.

  3. Fill in the details and then select Create design.

You can then edit the design to manage its attributes, links and other properties.

Note

If you're unable to create a design, your user account may lack the required permissions.

Standard asset design details​

All asset designs implement the Asset Heads interface. Therefore, all asset items inherit a standard set of properties and attributes. Required attributes are marked with an * asterisk.

Details​

If left blank or unchanged, the asset design will inherit the following properties:

  • Collections - asset items can belong to the Live or Archive collections.

  • Geometry - is optional and all geometry types are allowed.

  • Icon - icon-structure-base

  • Colour - #3d8fbd

Attributes​

The following attributes are inherited from the implemented interfaces:

  • Notes - miscellaneous information about the asset.

  • Installed Date - when the asset was installed at its location and entered into service.

The following Link attributes are inherited from the implemented interfaces:

  • Reports - links to any generated reports involving the asset.

  • Tasks - links to any inspections or jobs involving the asset.

  • Network References - links the asset to one or more positions within a network via network reference items.

  • Default Team - links to the team directly responsible for the asset.

  • Defects - links to any defects involving the asset.

Interfaces​

The following interfaces are inherited directly:

  • Asset Heads

The following interfaces are inherited indirectly via the above interfaces:

  • Assets

  • Items with Reports

  • Tasks Assignable

  • Network Referenceable

  • Default Teams

  • Defects Assignable

Diagram
Diagram depicting the structure of an asset design

Asset Groups​

There are various ways of working with multiple assets in Alloy. You can select them in the Maps app, or in an item picker, or create a query in the Data Explorer that lists assets matching certain criteria.

However, an asset group lets you define a specific set of asset items. This provides a handy reference point that you can use throughout Alloy to address those assets collectively, e.g. creating a layer or activity that pinpoints just those assets.

A diagram illustrating the concept of an asset group

Create an asset group design​

To create an asset group, you need at least one design that implements the Asset Groups interface. Some modules contain pre-made ones, e.g. the Waste module contains a Waste Groups design.

If necessary, create one:

  1. On the start screen, select Create design. If you already have one open, select + Create design in the top-right corner instead.

  2. Choose the Custom design type. Fill in the details and then select Create design.

  3. When the new design opens, scroll to the Interfaces section and select Add interface.

  4. Choose the Asset Groups interface from the list.

Your custom design now implements the Asset Groups interface, and by extension the Tasks Assignable interface, inheriting attributes from both.

Diagram depicting the structure of an asset group design

Create an asset group item​

To define an asset group, create an item of an asset group design:

  1. On the start screen, select Designs and open an asset group design.

  2. Select + Create item in the top-right corner and choose the asset group design.

  3. Fill in the following fields, along with any others the design has:

    • Name * - enter a distinct name that clearly identifies the new asset group.

    • Assets - use the item picker or map picker to select the assets you want to group together.

    • Tasks - select any existing inspections/jobs that apply to your new asset group.

  4. Consider populating Location, so that the asset group can be represented on the map.

  5. Select Create to finish.

View an asset group item​

When viewing an asset group item, you can display its assets in multiple ways.

In the General section, look for the Assets attribute and select its button to list the grouped asset items in the Data Explorer app.

If available, the Graph View section can also provide an interactive visual representation of the grouped asset items.

A graph view showing the Waste Containers within a Waste Group

Asset Components​

Many types of asset have component parts that require their own management and maintenance. You can represent these in Alloy too, by creating distinct component designs and items.