Skip to main content

Gallery section

Manage file attachments​

When viewing an item's details, the Gallery section lists any linked file attachments.

You can upload files to Alloy and attach them to items for easy reference. Image files (JPG, PNG, BMP, GIF) display their thumbnails and can be viewed directly in Alloy. This provides a great way to record an asset's condition, especially when reporting a defect or performing an inspection.

It's not just images though! Alloy accepts most types of file, e.g. PDF, CSV, ZIP. However, these must be downloaded and opened on your device instead. For security purposes, Alloy blocks the same file extensions as Microsoft Outlook.

The Gallery section of an example item
Note

To support attachments, the item's design must implement the Files Attachable interface.

Preview​

Select an attachment to open the preview. Use the arrow buttons to cycle through all of the item's attachments. Images are displayed at full size. To download an attachment, select the button in its bottom-right corner.

An image attachment being previewed

In the preview's bottom-right corner, open the Menu and choose an action:

  • Open item - open the corresponding item of the Files design that represents the attached file.

  • Rotate clockwise - temporarily rotate the image 90° to the right.

  • Rotate counterclockwise - temporarily rotate the image 90° to the left.

To close the preview, select in the top-right corner.

Section actions​

To perform an action on one or more attachments, select at the bottom of the section. Select the attachments and then choose an action:

  • Cancel - stop selecting attachments.

  • Download - download a single zip file containing the selected attachment files.

  • Menu:

    • Move - if one attachment is selected, move the corresponding file to a different folder in your Alloy storage. It will remain attached to the current item.

    • Unlink - remove the selected attachments from the item. The files themselves will remain in your Alloy storage.

    • Archive / Unarchive - move the selected attachments to the Archive or Live collection. They will remain attached to the current item.

    • Delete - permanently delete the selected attachments from your Alloy storage.

Files selected in the Gallery section, with the selection menu open

Add attachments​

Select Attach at the bottom of the section or open the top-right Item Menu and choose Attach .

To attach files already stored in Alloy, browse the folder structure of your customer project. Everyone has their own user folder to store their uploaded files. There may be other folders created by your organisation. Keep scrolling to see files that don't belong to any folder! Select to enter a folder and select Home to go back.

To filter the current list of files and folders, type in the search bar and press the Enter key.

Select one or more files (they can be in different folders) and then select Save. When prompted, select Refresh at the top of the item canvas to update the Gallery section.

Selecting uploaded files in the Attachments window

Drag and drop​

If you're accessing Alloy from a Windows PC or Mac, use this method to quickly upload and attach a file:

  1. Open a Windows Explorer (Mac: Finder) window and browse to your file.

  2. Drag the file onto your web browser window and over an item's details.

  3. Release it over the Upload file drop zone that appears.

Alloy will display a notification to indicate when the upload has succeeded or failed.

The Upload zone that appears when dragging a file over the item canvas