Configure work item details

By default there is no works item associated with the job you have created. To add a works item to the job use the following procedure:

  1. Select step (Work items), the Add job work items page is displayed.

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  1. Select Add job item, a dialog is displayed allowing you to select a work item type.
  2. When you have selected the work item the Add job item page is displayed.
Note

If the job work item is a change component type, the Inventory button allows you to select the replacement component item from inventory and the Live button allows you to select the component item that is being replaced. Selecting either button displays a dialog that allows you to make a component selection.

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  1. Select Show options if you need to configure any of the following optional fields:

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  • Estimated value - This allows you to enter an estimated value for the quantity of work, for example 10 light bulbs to change or lay 5 cubic metres of asphalt. This value is then used in conjunction with the Default Rate to give you an Estimated cost.

    If you leave this field blank for a measurement work item then the Default value that the work item is based on is used.

  • Actual value - This allows you to enter an actual value for the quantity of work. This value is then used in conjunction with the Default Rate to give you an Actual cost. If you leave this field blank then the Estimated value is used to calculate the cost.

    If you leave this field blank for a measurement work item then the Default value that the work item is based on is used.

  • Estimated cost - You can enter an estimated cost for the job. If you leave this field blank then it is calculated based on the Estimated value multiplied by the Default Rate.

  • Actual cost - You can enter the actual cost for the job. If you leave this field blank then it is calculated based on the Actual value multiplied by the Default Rate.

Note

If you have Teams and Team pricing configured for work items then the Default rate and Default value may be replaced by the values in the Team pricing tables.

  • Budget - This allows you to select a budget associated with the work item you are creating. When the job is completed (or estimated to close), the job work items are assigned to the budget period (where one is defined) that spans the completed date.
  • Price multiplier - This allows you to enter a percentage price multiplier (between 0 and 100) for the job work item. For example, where the job work item cost is calculated to be £100, a multiplier of 15 makes the final cost of the item to be £115.

  • Price adjustment - This allows you to enter a price adjustment to the final cost of the job work item within the job, for example, you can apply a discount to the price.

  1. When you have completed the work item, select Done. You are returned to the Add job work items page. The work item you added is listed on the page.

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  1. You can repeat the procedure to add more work items required for this job.
  2. When you have completed adding work items select Done. The sixth step of the process indicates that it is complete.