Archiving items
Keep unused items aside for future reference
When items are no longer useful, you can of course delete them.
Alternatively, you can preserve data by archiving items instead. This moves them into the separate Archive collection, which is excluded from day-to-day operations. Archived items won't appear in searches or map layers unless you specifically seek them out.
This lets you retain data for future reference, without it getting in the way of live data!
If an item contains a Strong type of Link attribute, the items it links to will also be archived, e.g. asset components.
Archive an item
When viewing an item's details in the right panel, select Archive in the action bar.
The action bar will update, giving you the ability to Unarchive the item again or Delete it permanently.
Archive multiple items
Bulk actions
To archive multiple items of the same design, select them in the Data Explorer and perform a bulk action to Edit their Collection property to Archive.
Workflows
For more complex scenarios, you can build workflows that perform conditional Edit actions on items from any design, which can be triggered automatically or on demand.