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Unarchiving items

Bring archived items back to Live​

When items are no longer useful, they can be archived to preserve their data.

To bring archived items back into use, you can unarchive them! This moves them from the Archive collection to another of your choice, typically Live, making them available for use in day-to-day operations again.

Important

If an item contains a Strong type of Link attribute, the items referenced by that attribute will also be unarchived, e.g. asset components.

Unarchive an item​

If you know the Item ID of an archived item, enter it into the Search panel to view the item's details, then select Unarchive in the action bar.

Otherwise, you must use the Data Explorer to view archived items:

  1. Select Data Explorer in the right panel menu.

  2. Select Add at the top to create a query. Choose the design/interface you want to see items for.

  3. Select Menu (bottom-right) and choose Collection. Select only the Archive collection and then select Save.

  4. The results now contain only archived items. To filter items further, you can refine the query. When you find the relevant item, select Open to view its details, then select Unarchive in the action bar.

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Unarchive multiple items​

Bulk actions​

To unarchive multiple items of the same design, select them in the Data Explorer and perform a bulk action to Edit their Collection property to Live, Inventory or Template.

Remember to switch the Data Explorer to the Archive collection first, as described above.

Workflows​

For more complex scenarios, you can build workflows that perform conditional Edit Item actions on items of any design, which can be triggered automatically or on demand.